Privacy Policy
Last updated: 2nd December 2025
Controller
This website and associated services (forms, applications, newsletters, emails, events registration) are operated by North Star AGI (NS2AGI) vzw, registration number BE 1025.122.625, with registered address at Rodestraat 11/401, 2000 Antwerpen.
For any questions regarding this Privacy Policy or to exercise your data-protection rights, you can contact us at:
- Email: yehor@ns2agi.com with cedric@ns2agi.com in copy
- Phone: +32 476 09 26 74
Data Protection Officer (DPO), currently being recruited.
Data We Collect
We collect the following categories of personal data:
Information you provide voluntarily
Name, email address, postal address, phone number, demographic data, and any information you supply when you register, subscribe, contact us, or sign up for our events or services.
Automatically collected data
IP address, browser type and version, device type, operating system, time zone, cookies, usage and analytics data (e.g. pages visited, time spent, referral URL), and other similar data.
Other data (if applicable)
Payment details, billing/shipping address (if you purchase services or tickets), preferences, marketing preferences, communications history.
How We Collect Data
- Directly from you when you fill out registration, subscription, contact or booking forms, or when you subscribe to newsletters or communicate with us (email, phone).
- Automatically when you browse or interact with our site (via cookies, tracking/analytics tools, logging, server logs, etc.).
Purposes of Processing & Legal Bases
We process personal data for the following purposes, on the following legal bases:
| Purpose | Data Processed | Legal Basis |
|---|---|---|
| Provide services, event registration, user account management | Contact and registration data, payment info if relevant | Performance of a contract, or pre-contractual duties |
| Communicate with you (e.g. respond to requests, send confirmations/updates) | Contact data, communications data | Legitimate interest / necessary for contract |
| Marketing / Newsletter / Promotional communications (if you consent) | Contact data, preferences | Your explicit consent |
| Improve and analyze our website, services, user experience, usage statistics | Automatically collected data (analytics, cookies, logs) | Legitimate interest (or consent for non-essential tracking) |
| Legal compliance (e.g. obligations to authorities) and protection of rights | Data as required (could include contact data, transaction records) | Legal obligation / legitimate interest |
If we rely on your consent (e.g. for newsletters or tracking cookies), we will obtain consent in a clear, specific and unambiguous manner (e.g. opt-in checkbox), and you may withdraw consent at any time by contacting us.
Cookies and Tracking Technologies
We use cookies and similar technologies for the following purposes: essential site functionality (e.g. login, session management), analytics, performance optimisation, and marketing (if you consent).
You will be presented with a cookie-consent banner upon your first visit. Non-essential cookies / trackers will only be activated after you have given explicit consent.
If you disable cookies or refuse consent, some features of the site may not work properly.
Recipients / Third-Party Processors
We may share your personal data with:
- Service providers (hosting, email, payment processing, event management, analytics providers, marketing) under data-processing agreements.
- Authorities, if required by law, regulation, or court order (e.g. to respond to legal requests, to protect our rights or those of our users).
- In the case of business sale, merger or restructuring, with third parties to whom the company transfers its assets (with appropriate safeguards).
If any data transfer occurs outside the EU / EEA, we will ensure that adequate safeguards are in place (e.g. standard contractual clauses, explicit consent).
Data Retention
We retain your personal data only as long as necessary for the purposes for which it was collected (e.g. for the duration of your relationship with us, or as required by law). After that period, data will be securely deleted or anonymized.
The criteria we use to determine retention periods depend on the purpose (e.g. while you remain a registered user / customer, plus X years for legal or accounting obligations).
Your Rights (as data subject under GDPR)
Under GDPR you have the following rights:
Right to access
Request a copy of the personal data we hold about you, and confirm whether we process it.
Right to rectification
Ask us to correct or complete inaccurate or incomplete data.
Right to erasure ("right to be forgotten")
Ask us to delete your personal data, under certain conditions (e.g. if data no longer needed, or consent withdrawn).
Right to restrict processing
Request a suspension of processing under certain circumstances.
Right to object
Object to processing — for example for direct marketing, profiling, or processing based on legitimate interests.
Right to data portability
Obtain your data in a structured, commonly-used, machine-readable format and transfer it to another controller.
Right to withdraw consent
Withdraw consent at any time (if processing is based on consent), without affecting the lawfulness of prior processing.
Right to lodge a complaint
Lodge a complaint with the relevant supervisory authority (e.g. Belgian Data Protection Authority) if you believe your rights have been violated.
To exercise any of these rights, please contact us at the email/phone listed above. We will respond within one month (or longer if justified under GDPR).
Security and Data Minimization
We implement appropriate technical and organizational measures to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorized disclosure or access.
We collect and process only the personal data that is necessary for the specified purposes. We regularly review our practices to ensure compliance with data-minimization and privacy-by-design principles.
Automated Decision-Making / Profiling
If we engage in any automated decision-making or profiling (e.g. for marketing, personalization, risk scoring), we will inform you clearly about the logic involved, the significance, and the potential consequences for you.
Children
Our services are not intended for children under the age of 13. We do not knowingly collect personal data from children under 13.
If we become aware that we have inadvertently collected such data without verifiable parental consent, we will delete it.
Changes to this Policy
We may update this Privacy Policy from time to time (e.g. when our services evolve, or for legal/regulatory reasons). We will post the updated version on our website, with the "Last updated" date clearly indicated.
If the changes are significant (e.g. new processing purposes), we may seek renewed consent from you where required.
Contact & Supervisory Authority
If you have any questions, complaints, or wish to exercise your data protection rights, you can contact us at:
- Email: yehor@ns2agi.com
- Phone: +32 476 09 26 74
If you remain unsatisfied, you have the right to lodge a complaint with the relevant supervisory authority (Belgian Data Protection Authority / or other competent EU authority).